Committee Job Descriptions

The Pack Committee is run thanks to a group of dedicated volunteers.    Here are the committee posts we fill for every Cub Scout Season.

Pack Committee Chair / Co-Chairs:

  • Calls and presides at committee mtgs.
  • Assigns duties to members.
  • Plans for re-chartering, Sports & Parent Information Day.
  • Approves bills before payment.
  • Conducts annual program planning meeting (held in June for the following season).
  • Completes training for position.
  • Helps to Recruit new leaders as needed.
  • Works with Charter Organization to insure facility and leadership needs.
  • Assists Treasurer in managing finances through adequate financial records.
  • If the Cubmaster is unable to serve, assumes active direction of the Pack until a successor is recruited and trained.
  • Assist the Pack Trainer in tracking leaders’ Youth Protection and other relevant training.
  • Supports the policies of the BSA in an international setting.

Pack Secretary:

  • Keeps informed of all Cub Scouting literature, materials, records and forms to help leaders function effectively.
  • Acquaints Den Leaders with proper record keeping by promoting the use of ScoutBook
  • Handles e-correspondence for the Pack (event and Pack meeting reminders, committee meeting reminders).
  • Attends committee meetings and keeps minutes for e-distribution.
  • Notifies leaders of committee meetings and other activities.
  • Attends the annual program planning meeting (held in June for the following season).
  • May act as webmaster with a Boy Scout working on his Computing merit badge.
  • Assists Cubmaster and Assistant Cubmaster when planning for Pack Meetings.
  • Supports the policies of the BSA in an international setting.

Pack Treasurer:

  • Assists the Pack committee to establish and follow a sound financial program and pack budget plan.
  • Maintains a Pack bank account with all transactions to be agreed upon by any two committee members.
  • Approves all budget expenditures.  Pay all bills.
  • Collects dues from den leaders. When receiving cash, open all envelopes in presence of other leaders.  Give immediate receipts for all funds collected by cash.
  • Keeps up-to-date financial records.
  • Encourages den leaders to explain the financial plan with parents of their scouts.
  • Helps counsel families that consistently do not pay dues or participate in fundraisers.
  • Reports at committee meetings on the financial condition of the Pack.
  • Guides the pack in conducting council-approved pack fundraising projects.
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Pack Inventory Chair – Quartermaster:

  • Maintains an inventory of Pack supplies.
  • Collects Den advancement reports at committee meetings when ordering badges, pocket certificates and insignia from local council office, TAC.
  • Orders supplies for the Pack and the Dens.
  • Reports expenditures to the Committee and to the Pack Treasurer.
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings when necessary or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Pack Membership Chair & Den Coordinator:

  • Prepares re-registration papers for Pack and charter organization.
  • Asks the chartered organization to submit a charter application.
  • Maintains up-to-date information on membership and leadership.
  • Arranges for a membership inventory in September and January.  Register all new Scouts for inventory.
  • Helps Cubmaster and Chartered Organization Representative conduct a charter presentation.
  • Works with Cubmaster and Pack Committee Chair to plan and carry out a year-round recruitment program with emphasis on Spring recruitment of Tiger Cubs and Autumn Sports and Information Day.
  • Helps plan and participate in Sports and Information Day.
  • Works with Cubmaster and Pack Committee Chair on all graduations of Scouts.
  • Ensures that new scouts and leaders are assigned membership numbers (necessary for rank advancement and leadership training).
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Pack Advancement Chair:

  • Has a working knowledge of Tiger, Wolf, Bear and Webelos advancement plans.
  • Helps plan and conduct recognition ceremonies during Pack meetings. (Rank, Bobcat, Whittling Chip, Cyber Chips, etc.)
  • Informs parents in ways to stimulate Scout advancement.
  • Encourages/promotes the use of ScoutBook.
  • Maintains information on rank advancement.
  • Prepares and distribute rank advancement cards for each scout on an annual basis (Cub Scout pocket certificates, leader membership cards).
  • Helps build or obtain advancement equipment for use in ceremonies if necessary.
  • Promotes the wearing and proper use of uniform insignia by leaders and scouts.
  • Assists Pack Outings Chair in connecting Arrow of Light scouts to Boy Scout Troops (bridging, campout and attend a Troop meeting).
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings when necessary or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Pack Trainer:

  • Conducts orientation of new families, scouts and leaders at Sports and Parent Information Day.
  • Helps plan and participate in Sports and Parents Information Day (September).
  • Coordinates/Promotes online training for leaders and Pack committee members of their specific position.
  • Encourages leaders to attend training organized by district/council whenever possible.
  • Remains current with training material and program updates.
  • Keeps track of leaders’ training records online through ScoutBook. Reports to the committee any leader whose training has expired.
  • Attend the annual program planning meeting (held in June for the following season).
  • Attend committee meetings when necessary or send an informed representative.
  • Support the policies of the BSA in an international setting.

Pack Outings Chair:

  • Helps the Cubmaster and Committee plan and arrange outdoor activities (this includes managing the delegation of tasks).
  • Arranges for permission from local communities when needed.
  • Arranges for safe transportation as needed.
  • Plans for first aid at events.  (Coordinate this with Webelos and AOL dens who need it for advancement).
  • Assists Pack Advancement Chair in connecting Arrow of Light scouts to Boy Scouts (bridging, attend a Troop meeting and campout).
  • Keeps families informed of all council camping opportunities.
  • Insures that the Pack has a BALOO trained leader for safe outings. This might be you.
  • Is aware of BSA health and safety requirements.
  • Knows and carry out BSA outdoor program policy related to Cub Scouting.
  • Encourages the use of doodles, e-vites, google docs, etc. according to each event/outing.
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings when necessary or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Cubmaster & Assistant Cubmasters:

  • Conducts a pack program according to the policies of the BSA.
  • Completes training for the position.
  • Plans and helps carry out the Cub Scout program for the Pack.
  • Attends committee meetings or send an informed representative.
  • Works with the pack committee on (1) program ideas, (2) selecting and recruiting leaders, (3) establishing a budget plan, (4) recruiting scouts.
  • Helps establish and maintain good relationships with the community, the unit commissioner, the Boy Scout troops, the professional and charter organization.
  • Maintains a good relationship with families.  Seek their support and resources.
  • Helps plan and conduct Pack meetings and ceremonies.
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Pack Badge Coordinator:

  • Organizes the badge drawing contests for Pack events.
  • Orders badges for events.
  • Attends committee meetings when necessary or send an informed representative.
  • Supports the policies of the BSA in an international setting.

Webmaster:

  • Keeps the website up-to-date
  • Attends the annual program planning meeting (held in June for the following season).
  • Attends committee meetings when necessary
  • Supports the policies of the BSA in an international setting